CITY COUNCIL MINUTES
CHAPPELL NEBRASKA

A regular meeting of the Chappell City Council was held on January 4, 2010 at the Chappell City Hall at 7:00 P.M. Along with Mayor Rahe, the following members were present: Graves, Graeff, Vogt, and Reichman. Staff members present were City Attorney Joel Jay, City Administrator/Clerk Joan Hansen, and Deuel County Sheriff Jeff Ortgies.

Notice of the meeting was posted as required by law. The Pledge of Allegiance was recited by those present and led by Mayor Larry Rahe. Mayor Rahe informed the public of the location of the Nebraska Open Meeting Act on the back wall of Council room.

Public Comments:
No comments were heard.

Consent Agenda:
A motion was made by Council member Vogt and seconded by Council member Graves to approve the Consent Agenda, minutes of the regular meeting December 21st, department reports, animal control report and sheriff’s report. “Yes” Graeff, Vogt, Graves, Reichman. “No” None. Motion carried.

Century Link - $208.51 * Chappell Municipal Utilities - $176.60 * Deuel County Treasurer - $6670.00 * Terry Duffield - $1700.00 * Jay Law Office, LLC - $315.00 * Mary McCall - $100.00 * Olsson Associates - $6000.00 * RJ Meyer & Associates - $1125.00 * Century Link - $103.22 * Chappell Municipal Utilities - $903.80 * S A Foster Lumber Company - $61.19 * Century Link - $21.04 * Chappell Municipal Utilities - $268.89 * S A Foster Lumber Company - $18.78 * Chappell Municipal Utilities - $18.50 * Wheat Belt Public Power District - $31.00 * Chappell Municipal Utilities - $89.28 * Century Link - $52.87 * Chappell Municipal Utilities - $168.55 * Eakes Office Products Center - $61.49 * Municipal Supply Inc of Nebraska - $319.32 * RJ Meyer & Associates - $637.50 * S A Foster Lumber Company - $36.18 * Century Link - $52.87 * Chappell Municipal Utilities - $33.26 * Eakes Office Products Center - $61.49 * Gary Jeppson - $130.00 * Nebraska Public Health Environmental Lab - $439.00 * RJ Meyer & Associates - $787.50 * Century Link - $136.22 * Chappell Municipal Utilities - $1759.70 * John Ford - $130.22 * RJ Meyer & Associates - $300.00 * S A Foster Lumber Company - $88.86 * Chappell Municipal Utilities - $35.30 * RJ Meyer & Associates - $337.50 * Sedgwick County Landfill - $1323.40 * Amy Osborn, Extended Learning Services - $130.00 * Amy Osborn, Extended Learning Services - $130.00 * Amy Osborn, Extended Learning Services - $130.00 * Amy Osborn, Extended Learning Services - $130.00 * Century Link - $39.45 * Jeannine Everitt - $24.50 * Fort Dearborn Life Insurance Co. - $48.16 * Linweld Inc - $81.71 * Dru Lutkehus - $24.50 * Kya Lutkehus - $24.50 * Memorial Health Center - $330.00 * Polly Olson - $188.00 * Tanya Carbone Simmons - $24.50 * RJ Meyer & Associates - $225.00 * Wingate Inn - $209.85 * Cash-Wa Distributing - $639.25 * Century Link - $2.63 * Chappell Municipal Utilities - $489.50 * Rod Hanson - $280.29 * RJ Meyer & Associates - $337.50 * Total Payroll - $20169.89

Unfinished Business:
Ordinance 508 was presented and the title read as follows:
Ordinance No. 508
AN ORDINANCE RELATING TO departments; to update the electric department installation expenses; to update the water department installations expenses; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.

A motion was made by Council member Graves and seconded by Council member Vogt to approve the ordinance on the first reading with wording amendments per discussion. “Yes” Graves, Graeff, Vogt, Reichman. “No” None. Motion carried. Amendments will be made to the ordinance for the second reading at the next council meeting.

A revised maintenance agreement for the video surveillance system was discussed. Sheriff Ortgies will sign off on the agreement. City clerk will present to the chamber board this week for approval. A motion was made by Council member Vogt and seconded by Council member Reichman to accept the maintenance agreement subject to chamber agreement. “Yes” Graves, Graeff, Vogt, Reichman. “No” None. Motion carried.

Mayor Rahe asked if we had received another fence bid for the interstate property. This is a discussion item for the second meeting in January.

Mayor Rahe inquired about the status of hay bids. This is a discussion item for an upcoming meeting.

New Business:
Heritage House board members Lester Becker and Linda Johnson spoke to the council about a broken pipe at the house caused by heater problems. The water has been drained and cleaned up but there is pipe and ceiling repair that needs to be done. Clerk will check on insurance. Discussion was held on the heating system and the need to replace it. Council directed the Heritage House board to find out the best course of action with the heating system and get a bid on replacement if that is necessary. Board members agreed to research this and report back to the council. They would like to make every effort to keep the house open and available to the public.

Discussion was held on the fire alarm panel in the city office. Nebraska Safety and Fire needs to either replace the existing panel or provide us with a new communicator. Council members requested that the clerk follow up with Nebraska Safety and Fire and repair as necessary.

Board appointments were made for 2010. A motion was made by Council member Vogt and seconded by Council member Graves to reappoint board members as follows.
Library Board – Mark Hardy reappointed
Cemetery Board – Tanya Phillips reappointed
Chappell Housing Agency – Mary Hornicek reappointed
Community Development Board – Troy Bayne reappointed
Board of Health – all members reappointed
“Yes” Graves, Graeff, Vogt, Reichman. “No” None. Motion carried. Additional board members are needed for various boards. Further appointments were tabled until the next meeting.

Communications:
Council member Vogt asked about the status of the LB840 project. Further discussion will be held at the next community development board meeting.

Mayor Rahe asked about the PADD meetings.

A motion was made by Council member Graves and seconded by Council member Vogt to adjourn the meeting at 7:58 p.m. “Yes” Vogt, Reichman, Graeff, Graves. “No” None. Motion carried.
____________________________
Larry W. Rahe, Mayor
ATTEST:
_______________________________
Joan Hansen
City Administrator/Clerk

CITY COUNCIL MINUTES
CHAPPELL NEBRASKA

A regular meeting of the Chappell City Council was held on January 18, 2010 at the Chappell City Hall at 5:30 P.M. Along with Mayor Rahe, the following members were present: Graves, Graeff, Vogt, and Reichman. Staff members present were City Administrator/Clerk Joan Hansen, and City Treasurer Ashlea Jepsen.

Notice of the meeting was posted as required by law. The Pledge of Allegiance was recited by those present and led by Mayor Larry Rahe. Mayor Rahe informed the public of the location of the Nebraska Open Meeting Act on the back wall of Council room.

Public Comments:
No comments were heard.

Consent Agenda:
Discussion was held on the investment report. A motion was made by Council member Graves and seconded by Council member Reichman to approve the Consent Agenda, minutes of the regular meeting January 4th, and treasurer’s report. “Yes” Graeff, Vogt, Graves, Reichman. “No” None. Motion carried.

Bytes Computer & Network Solutions-$85.60 *Chappell Chamber of Commerce-$150.00 *The Chappell Register-$638.85 *Chappell Super Foods-$14.25 *Eakes Office Products Center-$43.98 *Hometown Leasing-$93.99 *Pitney Bowes-$38.00 *Union Pacific Railroad-$100.00 *Chappell Super Foods-$23.99 *E & S Auto Supply-$326.01 *Essman Repair-$261.00 *Essman Repair-$151.16 *Hansen's Petroleum-$73.26 *Hotsy Equipment Co-$53.82 *Ideal Linen Supply-$254.33 *Shell Fleet Management-$784.53 *Valley Repair-$773.24 *Arnold Pool Company-$100.45 *E & S Auto Supply-$35.77 *Hotsy Equipment Co-$53.81 *Chappell Service Center-$5.00 *Chappell Super Foods-$25.19 *Dutton-Lainson Company-$314.18 *Dutton-Lainson Company-$758.00 *Dutton-Lainson Company-$355.11 *E & S Auto Supply-$501.49 *Engineering Unlimited, Inc-$19.99 *Essman Repair-$85.50 * Ideal Linen Supply-$85.75 *Municipal Energy Agency of Nebraska-$58830.57 *Nebraska Municipal Power Pool-$200.00 *Shell Fleet Management-$260.50 *Source Gas-$19.54 *Source Gas-$19.54 *Verizon Wireless-$27.07 *Enviro Service Inc-$14.00 *Great Plains One-Call Service-$2.85 *Ideal Linen Supply-$85.76 *Northwest Pipe Fittings Inc-$80.94 *Shell Fleet Management-$83.63 *Verizon Wireless-$27.07 *Essman Repair-$75.50 *Ideal Linen Supply-$84.14 *Shell Fleet Management-$60.00 *E & S Auto Supply-$8.07 *Sinclair Oil Corporation-$583.55 *Hansen's Petroleum-$134.18 *Linweld Inc-$41.41 *Linweld Inc-$33.01 *Page, Wolfberg & Wirth LLC-$99.00 *Viaero Wireless-$13.77 *WorkPlacePro.com-$331.15 *Cash-Wa Distributing-$152.10 *Cash-Wa Distributing-$300.65 *Chappell Super Foods-$309.15 * E & S Auto Supply-$15.26 *Frenchman Valley Co-op-$481.00 *Ideal Linen Supply-$50.67 *Shell Fleet Management-$56.00 * Total Payroll - $19808.90

Unfinished Business:
Discussion was held on two recommendations for clean up of library basement. A motion was made by Council member Vogt and seconded by Council member Graves to try the steps proposed by Fisher Restoration, Scottsbluff, NE. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried.

A board resignation letter from Nick VanWinkle was presented to council. A motion was made by Council member Reichman and seconded by Council member Vogt to accept with regret the resignation of Nick Van Winkle from the Community Development Board. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried.

Consideration was given to the compensation rate for employees completing the Merchant Training Program. Discussion was tabled until the next council meeting.

Ordinance 508 was presented and the title read as follows:
Ordinance No. 508
AN ORDINANCE RELATING TO departments; to update the electric department installation expenses; to update the water department installations expenses; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.

A motion was made by Council member Reichman and seconded by Council member Vogt to approve Ordinance 508 on the second readings. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried. Final reading of Ordinance 508 at the next council meeting.

New Business:
Library Board members recommend a 3% payroll increase effective January 30th payroll for the Librarian. A motion was made by Council member Vogt and seconded by Council member Graves to approve the 3% increase for the Librarian. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried. Other library employee increases will be discussed in July.

Ordinance 509 was presented and the title read as follows:
Ordinance No. 509
AN ORDINANCE RELATING TO departments; to update the reconnection fee; to establish a biannual review date; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.

A motion was made by Council member Reichman and seconded by Council member Graves to approve Ordinance 509 on the first reading. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried.

Consideration was given to the request by Clerk Hansen to grant a special exception to the employee manual and allow a gift of sick days to another employee for maternity leave. Discussion was held on the current maternity leave policy. A motion was made by Council member Vogt and seconded by Council member Reichman to allow the gift of sick days. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried. Written notice of the total number of days used will be noted in the personnel files and on time cards.

Discussion was held on the current paid holidays for employees and the possibility of giving employees half a paid day on Christmas Eve in lieu of using vacation time. State holidays were noted and discussed. A motion was made by Council member Vogt and seconded by Council member Graves to update the personnel manual to include half a paid day of vacation on Christmas Eve day. “Yes” Reichman, Graves, Graeff, Vogt. “No” None. Motion carried.

Communications:
Mayor Rahe welcomed Deputy Wyley Dempsey to the meeting. The deputy reported that the surveillance cameras were up and working. The mayor also asked for clarification on the accounts receivable report and on correspondence he received.

Council member Graeff had questions about the water main break on 4th street.

City Administrator/Clerk Hansen is waiting on another bid for the fence at the interstate property. The fence bid will be on the agenda for the next meeting. The insurance adjustor looked at the Heritage House damage and will be submitting the claim. Council members were updated on a small accident with the city car. Hansen also updated council on a request for a new electric meter and an unemployment issue.

A motion was made by Council member Graves and seconded by Council member Reichman to adjourn the meeting at 6:28 p.m. “Yes” Vogt, Reichman, Graeff, Graves. “No” None. Motion carried.
____________________________
Larry W. Rahe, Mayor
ATTEST:
_______________________________
Joan Hansen
City Administrator/Clerk